One profile per dog, however alike they seem
Resist the single household sheet. Two dogs in the same kitchen can differ in almost everything a helper needs: one eats a measured portion twice a day while the other grazes, one has a sensitive stomach, one is nervous with visitors, and their vet appointments rarely fall together. Create a distinct profile for each dog, headed with his name and a clear recent photo, so nobody has to decode which line on a shared note belongs to which animal. A separate page also means a change for one dog, a new food or a dropped walk, can be edited without touching the other's instructions and confusing the person following them.
What belongs on each dog's page
Build every profile from the same set of sections so helpers learn where to look. Start with identity: breed or mix, age, weight, colour, and microchip number. Follow with feeding, naming the food, the amount per meal, feeding times, and anything strictly off limits, including foods that upset that dog. Add the daily rhythm of walks, toilet breaks, play, and sleep, then a health section covering ongoing conditions, anything given regularly, allergies, and fears or triggers such as thunderstorms or the doorbell. Finish with your vet's name and number, your own contact details, and one line on temperament, because a sitter meeting a shy dog and a boisterous dog needs warning in opposite directions.
Keep every profile in a single, reachable home
Profiles scattered between a fridge note, a phone photo, and a message thread will drift apart within weeks. Choose one place that holds all of them, where the most recent version is the only version, and where the people who feed, walk, or transport your dogs can open the right page without asking you. A single home matters most in a hurry: if one dog is rushed to a clinic, whoever goes with him can pull up his weight, chip number, and health notes at the desk instead of guessing. Tell everyone in the household where the profiles live, and make updating them part of finishing any vet visit or diet change, while the new detail is still fresh.
Review the set together, not one at a time
Set a rhythm for checking the whole set of profiles, because individual pages age quietly. Weights creep, a puppy's portions change fast, a senior dog's routine slows, and a food that suited a dog in winter may be replaced by spring. Read across all the profiles and ask the same questions of each: is the photo recognisably this dog now, is the feeding section what actually happens today, and would a stranger understand the health notes without you translating? Replace a photo after a major groom or as a young dog fills out. For a multi-dog home, order the profiles the same way the leads hang by the door, so a helper reaches for the right dog's page without stopping to think. Relatives you pick can open every dog's own profile through KinsLe's Family Sharing, letting your chosen family reach the correct page for the dog in front of them.