KinsLe

← Back to KinsLe Answers

Dogs · Records & Organization

How do I prepare a document pack for whoever looks after my dog in an emergency?

Published October 27, 2026

The short answer

Make a short, grab-and-go pack that tells a stranger everything they need for the first day: your dog's vet details, vaccination and microchip information, feeding amounts, medication routines exactly as your vet described them, and how to reach you and a backup contact. Keep it somewhere obvious at home, tell two trusted people where it is, and check it whenever your dog's routine changes rather than once and forgetting it. Sharing that pack through KinsLe with a Care Pass gives whoever steps in temporary, clear access to the routine without a scramble for details.

An emergency pack is not written for you. It is written for a neighbour, friend or family member who may be standing in your kitchen, keys in hand, having never fed your dog before, while you are in hospital or stuck far from home. Every choice in the pack should be judged by one test: could that person manage the first twenty-four hours confidently using only what is in front of them?

Start with identity and the vet

Open with your dog's name, breed, age, a clear photo, and his microchip number, because that information identifies him if he slips out during the confusion. Follow it immediately with your vet's name, address and phone number, the out-of-hours service the practice uses, and a line giving permission for emergency treatment and naming who can authorize it if you cannot be reached. Add vaccination proof and a note of any ongoing condition in plain words, so a vet seeing your dog for the first time is not starting from nothing.

Write the routine as instructions, not knowledge

Describe feeding as exact actions: what food, how much per meal measured the way you measure it, where the food is stored, and when meals happen. Walk through walks the same way, including how long he usually goes out, where his lead and harness hang, what he is like with other dogs and traffic, and any place or situation to avoid. If your vet has set a medication routine, copy the label wording exactly and note where the medication is kept, rather than summarizing from memory. Note house rules that matter, such as doors he must not go through or furniture boundaries a carer would otherwise never guess.

People, permissions and return home

List contacts in the order they should be tried: you, a backup who knows the dog, a nearby person with a spare key, then the vet. State clearly who is allowed to take the dog to stay elsewhere if your home cannot be used, and where his carrier, bedding and food supply are if he needs to move. Keep the pack short enough to read in five minutes, in a labelled folder in an obvious place, and tell the two people most likely to be called exactly where it lives.

Keep it true, not just finished

Review the pack whenever anything changes: a new food, a new treatment, a new vet, or a backup contact moving away. An out-of-date emergency pack can be worse than none, because a kind helper will follow it faithfully. Check the photo still looks like your dog, especially while he is young or if his coat changes with age.

Emergencies leave no time for phone calls asking where things are, and KinsLe helps by turning that pack into a Care Pass a trusted person can open straight away when they step in.

Ask KinsLe

Can't find your question? Ask it here. We answer reader questions in KinsLe Answers — and we'll email you when yours is published.