Toilet notes are where sitter instructions most often go vague — she goes out regularly, she is clean in the house — and vagueness is how a house-trained dog ends up having accidents in a strange week, through no fault of her own or the sitter's. She cannot explain her schedule, her preferred patch of ground, or the word that tells her now is the moment. Your written routine has to speak for her, precisely enough that a near-stranger can reproduce a normal day.
Times and Frequency Through the Day
Anchor the routine to the events of her day, not to clock times alone. Write the full sequence: out first thing on waking, before anyone makes tea; out again after breakfast; a midday outing; after her evening meal; following any lively play or excitement, which reliably prompts a need in most dogs; and a final outing immediately before bed, with the garden light or torch arrangements explained. Against each, note roughly how long she takes and how the sitter knows she has finished — a dog who sniffs the whole perimeter before performing needs the sitter to wait, not call her in early. If she is young, elderly, or on any routine that makes her need the garden overnight, say so honestly and describe what that looks like, because a sitter warned is a sitter who copes.
Place, Cue Words, and the Exact Sequence
Name the place. If she toilets in the garden, say which area she favours and whether the sitter should go out with her or watch from the door — a nervous dog may hold on rather than perform alone in the dark. If her routine is a walk, describe it: out of the front door, left to the grass verge by the corner, about five minutes in total. Write her cue words exactly as they sound, in quotation marks, and say when they are used — as she is taken to the spot, not repeated pleadingly from the doorway. Note the praise or small treat that follows success, where those treats live, and whether she must be on the lead in the garden because of gaps, wildlife, or her own habit of bolting mid-routine.
Supplies, Clean-Up, and the Accident Protocol
List the supplies and their locations as if the sitter is searching at midnight: poo bags in the named drawer and on the lead hook, the lidded outdoor bin they go into and where it stands, and for indoor accidents the pet-safe cleaner, cloths, and paper towels under the specified sink. Then write the accident protocol in a tone that protects her: accidents are never punished and never even remarked on to her, because she will not connect a telling-off with an event an hour past and will only learn to hide the next one. The sitter blots, cleans with the named cleaner so scent does not invite a repeat in the same spot, and notes the time, the place, and what preceded it — a late meal, a thunderstorm, a longer-than-usual gap — in the notebook you leave for the purpose. A pattern in those notes is genuinely useful information for you on return, not a record of anyone's failure.
Her whole routine travels together in KinsLe, where the Care Pass gives the sitter her outing times, garden spot, cue words, and clean-up details for the stay itself.