One set of notes, not five message threads
The usual problem is not that family members lack information; it is that each person holds a different fragment. One sibling has the feeding amounts in a text, a parent has the vet's number on paper, and the person actually feeding your dog tonight has neither. Fix it by writing one complete set of care notes: meals and amounts, walk timing and route quirks, toilet routine, health conditions and what to watch for, fears and triggers, where food, leads, and cleaning supplies live, plus your vet and emergency contact at the very top.
Write notes a tired helper can follow
Care notes get read at busy moments, often by someone juggling a lead and a door key. Write short lines in the order the day actually runs, morning to night, and use your dog's real cues: the cupboard the food is in, the corner where she waits for her harness, the neighbour's fence line where she pulls. Flag the few things that truly cannot be skipped, such as a meal that must precede a long walk, and separate those from nice-to-know background. If a note needs a photo, such as which scoop is the right one, attach it rather than describing it in a paragraph.
Share the living version and kill the old copies
Send the notes through one channel everyone in the family actually opens, and make clear that this copy is the only current one. Old screenshots are the silent trap: a feeding change you announced last month never reaches the photo saved on a grandparent's phone. When anything changes, edit the master notes, then post a short flag in the family chat saying exactly what changed, so helpers know to look again. Ask each person to delete earlier versions; it feels fussy once and prevents months of crossed wires.
Agree how updates flow back to you
Sharing should run both ways. Ask whoever fed, walked, or medicated your dog to note it in the shared record or send one short confirmation, so the next helper does not repeat a meal or miss a walk because they assumed it happened. Decide in advance who can edit the master notes and who should only comment, which keeps well-meaning relatives from reorganising the document mid-week. For a dog with a health condition, agree that anything unusual, appetite loss, limping, a skipped meal, gets reported the same day rather than saved for a weekend catch-up.
Keep the personal details proportionate
Share what carers need and keep the rest bounded: the notes need your vet, your emergency contact, and feeding and health essentials, not your full household calendar. Review the list of who has access when circumstances change, such as a helper who no longer visits. A tidy, current, single set of notes turns family help from a favour you must supervise into support you can trust. Her profile can also be shared with the family members you select, using KinsLe Family Sharing.