The daily routine, written hour by hour
The most useful note you can leave for someone boarding your bird is the day as the bird actually lives it, in order. Write when the cover comes off in the morning, what breakfast looks like, when the main play or out-of-cage period happens, and what time lights go down and the cover goes on at night, because birds run on light and routine more than on clocks on the wall. Include how the bird signals tiredness or overstimulation if you know its tells, so the boarder can end a session before a nip rather than after one.
Food and water instructions with real amounts
Vague feeding notes fail boarded birds, so write what goes into each cup in plain measures: the usual seed or pellet amount, which fresh foods the bird eats and in what rough quantity, and which treats are reserved for training or step-ups. State plainly which foods must never be offered, where the food is stored, and how often water is changed and the dish scrubbed, since a slimy water dish is the most common quiet problem in boarding. Note any food the bird pretends to eat but mostly throws, so the boarder does not mistake a scattered cup for a fed bird.
Cage details only you would know
Record the physical quirks of your bird's cage: which door latch needs a second check, whether the tray sticks, which perch is the sleeping perch that should not be moved, and which toys are current favourites worth keeping in the same spots. Describe the cleaning routine the bird is used to, including what you use to wipe the cage down and what must never be sprayed near it, because scented cleaners and non-stick cookware fumes are genuine dangers to birds in an unfamiliar home. If the bird bathes, say how: misting, a shallow dish, or the shower perch at home that will not exist at the boarder's.
Handling, behaviour, and house rules
Tell the boarder honestly how your bird behaves with someone who is not you: whether it steps up for strangers, whether it lunges at hands through the bars, and which words or whistles it answers to. Write down the out-of-cage rules that apply in your house, such as windows and mirrors covered, ceiling fans off, and doors to the kitchen kept shut, because the boarder's home has its own hazards your bird has never met. Add the sounds and sights that frighten your bird, from vacuum cleaners to sudden visitors, so the stay can be arranged around them.
Health notes and emergency contacts
Finish the handover with your avian vet's name and number, the nearest emergency clinic that treats birds, and a line giving the boarder permission to seek treatment for your bird and how costs will be settled. Note any ongoing observations, such as a moult in progress or a tendency to lay eggs, so normal changes are not mistaken for illness, and say how the bird usually looks first thing in the morning as a baseline. Passing all of this through KinsLe's Care Pass hands the boarder temporary, clear access to your bird's routine and key details for exactly the days you are away.